Privacy Policy for PICU Master Educator and Documentation Coach
Last Updated: August 2026
Overview
PICU Master Educator and Documentation Coach (“the GPT”) is an educational tool designed to assist healthcare professionals with pediatric critical care education, clinical reasoning, documentation improvement, note writing, case simulation, and medical knowledge review.
This GPT is intended solely for educational and informational purposes and is not intended to provide medical advice, establish a physician-patient relationship, or replace professional clinical judgment.
Information Submitted by Users
Users may voluntarily enter information into the GPT during conversations. Users are solely responsible for the information they choose to provide.
Users should not enter:
- Patient names
- Medical record numbers
- Dates of birth
- Addresses
- Phone numbers
- Social security numbers
- Insurance information
- Any other protected health information (PHI)
- Any information that could reasonably identify a patient
The GPT is designed for educational use and should only be used with de-identified patient information.
HIPAA and Protected Health Information
This GPT is not intended to store, process, or manage protected health information.
Users are responsible for ensuring compliance with:
- HIPAA
- Local privacy regulations
- Institutional policies
- Employer policies
- Applicable professional standards
Do not use this GPT for identifiable patient information.
Use of Uploaded Content
The GPT may utilize educational materials, templates, de-identified case examples, clinical notes, and other resources provided by its creator for educational purposes.
Any patient information contained within educational resources is intended to be de-identified before inclusion.
Third-Party Services
This GPT operates through OpenAI’s platform.
Information submitted to the GPT may be processed according to:
- OpenAI Terms of Use
- OpenAI Privacy Policy
Users should review OpenAI’s policies to understand how information is handled on the platform.
No Medical Advice
Information provided by the GPT is educational in nature.
The GPT:
- Does not diagnose patients
- Does not provide individualized medical advice
- Does not establish a physician-patient relationship
- Does not replace clinical judgment
Clinical decisions remain the responsibility of the licensed healthcare professional using the tool.
Data Security
Reasonable efforts are made to avoid inclusion of identifiable patient information within educational content.
However, users are responsible for ensuring that no protected health information is entered into the GPT.
Limitation of Liability
The GPT is provided on an “as-is” basis for educational purposes.
The creator of the GPT makes no guarantees regarding:
- Accuracy
- Completeness
- Clinical outcomes
- Billing outcomes
- Regulatory compliance
Users remain responsible for independently verifying information and exercising professional judgment.
Changes to This Policy
This Privacy Policy may be updated periodically. Updated versions will be posted at this location.
Contact
Questions regarding this Privacy Policy may be directed through:
or